Members in attendance: Bob Vosburgh, Kevin Mitchell, Mike Nestor, Fireweed, Ron Sakolsky, Sheila Nopper, Rae Eckel, deNeen Baldwin
AGENDA:
I. Financial Report/Membership Update
2. Outreach/Communications
3. Basis of Unity amendment
4. Field Management
5. Next Meeting
1. Financial Report- Mike
Old Balance (in checking account as of February 28, 2010): $ 97.17
Outstanding bills: $ 15.00 (room rental)
Outstanding Deposit: $ 25.00 (family membership received)
New Balance: $ 107.17
Paid Memberships (as of March 7, 2010): 14 (12 family/2 individual)
Updates:
i) Area A Grant In Aid – Mike mailed in application February 27. The requested amount was $ 400.00. Copy of document will be kept for future reference.
ii) Missing Bank Statements -- SPUDS is still missing the first 14 statements (from January, 2008 – February, 2009) from its bank account. We could obtain copies, but it would cost the membership $ 35.00 to replace (at $ 2.50 per statement.) Given current finances, I am not recommending we get these now, but they would be useful in helping clean up our accounting from 2008 and 2009.
iii) Budget for 2010 – Mike Lindsay has told us rototilling the whole field will cost $ 100.00. The seed potatoes for planting have been purchased and Maxine has brought them up from Victoria.
2. Outreach/Communications:
a) Sheila reported working on the SPUDS binder. Bob V mentioned that REDI was turned down by the library so space there may also be an issue for SPUDS materials as well. Sheila will update.
b) Fireweed reported that the Flagstone did squeeze in our short SPUDS article, although it was split into two sections,
c) and that SPUDS’ updated listing for the REDI local foods directory was submitted
d) Discussion ensued about low membership attendance at this and the previous meeting. It was noted that while meeting regularly is not a prerequisite of membership, our adoption of consensus process means it is the responsibility of individual members to ensure that their voices are heard in a timely manner regarding any issues of concern.
3. Basis of Unity amendment
As reported in the minutes of our Feb. 22nd meeting, Fireweed reiterated her proposal that SPUDS amend the Sustainability section of our Basis of Unity statement to include the following: (addition highlighted in italics ).
Sustainability
We source supplies locally and use organic seed, compost and fertilizers whenever possible. We use organic practices that are least harmful to the soil, water, plants, people, animals and the ecosystem as a whole. Domestic animals and animal byproducts are excluded. We work toward maintaining a membership level commensurate with the yield ability of the field which we seek to maximize. We sustain the membership through regular communications, education and other events. We maintain a harmonious and respectful working relationship with each other, the community and the Dharma Fellowship/Hermitage Board. We maintain financial viability.
The proposal was adopted and the Basis of Unity amended accordingly.
4. Field Management
a) Rae reported that she is still planning to conduct soil tests and just needs to get some distilled water to carry this out
b) On March 7th, Derek and current members Mike, Fireweed, Bob V, Rae and Karl met in the field to assess field conditions. NOTE: Contrary to earlier plans proposed to the membership, it has now been determined that an early planting date is not a viable option.
The pea seed planted last fall needs more time to mature before we can plant this year’s potatoes. We are advised to harvest by mid September this year (vs. mid-Oct. last year) so we can get our cover crop in earlier so it in turn matures sooner next spring. After much discussion the members came up with two options for accommodating soil fertility requirements. Our new goal is to till by May 2nd at the latest (earlier if possible) and plant by May 15th.
[NOTE: see (g) below, for consideration of fossil fuel use in SPUDS field management practices.]
Option 1- When the field is ready (hopefully by late April/early May) till only the north half, leaving the standing pea crop to continue maturing undisturbed on the south half. Plant potatoes on the east side of the north half, and peas on the west side. After harvesting our potatoes in the fall, till the entire field. Clover and vetch would then be planted on the south half and the northeast quarter, and peas on the northwest quarter.
Option 2- When the field is ready (hopefully by late April/early May) till whole field. Plant clover/vetch mix in the south half. Plant potatoes on the east side of the north half, and peas on the west side. After harvesting our potatoes in the fall, till only the north half of the field. Plant clover and vetch in the northeast quarter, and peas on the northwest quarter.
The advantages to Option 1 are as follows:
i) by only tilling one half of the field this spring (leaving the existing cover crop to continue growing so that it does its job of fixing nitrogen effectively), costs to the group are delayed/ and there is more time for research, etc
ii) planting the clover/vetch cover crop later, rather than sooner, will mean it won’t be needing water during summertime drought
iii) all clover/vetch cover crop planting would happen at the same time (in the fall)
The members present favor Option 1 for the variety of reasons considered.
c) It was noted that we should keep our eyes on the pea cover crop as it continues to grow. Flowering will help determine our date for rototilling.
d) Rae reported on cover crop seed available through South Country Feeds. They are reportedly discontinuing red clover, their crimson clover isn’t in stock yet, and both are annuals anyway. They have a white perennial, and it costs 12.99 kg. She also noted that they have buckwheat for 1.99 kg. Not sure this is organic seed or not.
Fireweed will bring additional research on vetch and clover sources to the next meeting.
e) Hay sources found by Rae and deNeen- $6 a bale from Orkney Farms; Doug Wright, and Dante and Tashi are willing to donate some hay
f) Bob V reported that Mike Lindsay estimates a cost of $100 for tilling the whole field. ($50 an hour) He hopes to access Dan Stoneman’s tractor. A 10-15 foot clearance is required in the field.
g) Discussion continued on fossil fuel usage, including consideration of the interests of members interested in a no till approach to field management. It was noted that our new four year crop rotation plans will facilitate fossil fuel reduction gradually, as we work to rebuild soil fertility mindfully over the next couple of years. To underscore the importance of this concern, it was agreed that the following proposal made by Ron should be vetted by the membership for inclusion in our Basis of Unity Statement:
“Our goal is to reduce our dependence on the use of fossil fuels over time”.
5. Next meeting: Monday April 5th, 7:00 pm, at Ron and Sheila’s. deNeen to facilitate.
Sunday, March 28, 2010
Meeting Minutes Feb. 21, 2010
Members in attendance: Rae Eckel, Karl Goodwin, Bob Vosburg, Fireweed, Mike Nestor
Notetaker: Mike Nestor
AGENDA:
Old Business
New Business
Field Management
Next Meeting
FINANCIAL REPORT: by Mike
a. Balance (as of Jan. 31, ‘10) $352.67
-outstanding checks - $280.50 for potatoes - sent
-$40.00 for Back Hall rental (Feb. 7) - sent
-$15.00 for Conservancy Room rental (Feb 21) - needs signature
-outstanding deposit (memberships collected and awaiting deposit) -$25
Balance (after the above debits and credits are dealt with) $42.17
b. Memberships: 11 currently (other new and/or expected renewals are Bill Engelson, Vern and Wendy Wright, Lyndsey Jennings, David Graham, Katherine Hill )
[NOTE: as of the posting of these Minutes, 2 out of 5 are now paid, bringing the number up to 13 confirmed memberships for 2010]
c. Missing bank statements noted: from Jan. 08- March 09 (will cost $2.50 a piece to replace or a total of $35. Not a recommended expenditure at this time given our current balance, though the membership had previously OK’ed this expenditure.)
d. CVRD Grant-in-Aid: in progress. Reported that Herb, Charlie and Mike met Feb. 12 to discuss. Mike will complete and send. Financial questions raised about irrigation system. Mike will speak with Charlie and/or Veronica.
COMMUNICATIONS/OUTREACH:
a. an updated blurb describing SPUDS for the REDI Local Food Directory (deadline end of Feb) was read and adopted
b. a short piece for the Flagstone announcing space for new members in the co-op was read, tweaked, and adopted. (Flagstone early deadline for March has passed, but the editor said they would try to squeeze something in if they still have space)
c. information provided to Barb by Bruce Holden about his own potato growing methods, and passed on to the Communications Team via email through Herb, was shared with the group. This information has been added to former input from Bruce, and the list of other growers contacted in years past about their personal experiences and ideas around potato growing. Suggested that these notes be added to the SPUDS binder for access by the membership at any time.
d. Fireweed also delivered information pertinent to no-till potato growing that she had offered in support of Barb’s research at the last meeting. This will also be added to the binder in the library for access by those interested who do not use the internet.
e. Meeting Attendance: Discussion ensued about the cost of venue rental, given the small turnout at tonight’s meeting, and lack of advance notice from the majority of members missing. Of the various venues available for rent on the island, the Conservancy Room was determined to remain the most accommodating to the needs of all members. It was noted that the home of Susan Marie, and that of Ron and Sheila were also suitable for those with chemical sensitivities, when available.
It was suggested that proposed Agenda items for the next meeting be included in the email updates (that also provide the Minutes from the previous meeting). Plus a reminder that effective consensus process requires members to keep abreast of the Minutes for meetings they may have missed so that decision-making can both benefit from the input of everyone interested, and proceed in a timely fashion.
It was also agreed that the facilitator or co-facilitators for subsequent meetings should be determined before we adjourn each time, and that members take responsibility for contacting the communications team or next facilitator with any additional agenda items prior to the next scheduled meeting, whenever possible.
FIELD MANAGEMENT:
-Planting date: everyone present was in agreement that our potatoes be planted as early as field conditions would allow. Mid March was considered desirable, with the understanding that getting the crop to maturity as early in the summer as possible is an important water conservation measure.
-Given discussions at the Feb. 7th meeting about encouraging fossil fuel reduction, members commiserated at great length about how and where to prepare the field at large for planting both potatoes and cover crop. Mike addressed in detail, the three scenarios for field management that he, Charlie and Derrek had prepared and provided the membership for consideration back in January.
The possibility of hand-digging a currently pea-covered section of our 2010 field quadrant was raised by Karl. Given that bringing equipment onto the field necessitates waiting for it to ‘dry out’ sufficiently, Karl suggested that this might help prepare a section for planting sooner than might otherwise be possible. Concerns about the difficulty it might be for a tractor to disc most of the field while trying to avoid a small section were voiced.
It is agreed in principle that the membership proceed with Option B (introduced at our January 13th meeting as the most ideal scenario of the three presented for optimizing field fertility), with the understanding that if the group’s finances and the will of the membership precludes additional cover cropping and field work in the summer, that our plans simply be amended to reflect Option C. Please refer to the emailed Minutes of that meeting for all three maps. These didn’t transfer to our blog, so again, refer to the emailed minutes for THIS meeting to review the two options referred to here.)
The agreement in principle (above) will be presented as a formal proposal seeking consensus at the next meeting, so the membership can move forward with plans for the 2010 growing season ASAP.
- Rae to investigate cost of buckwheat, and sources of hay mulch. Bob, Fireweed and Mike to contact various islanders who might be able to assist with field preparation this spring, and to source hay for mulch, as well.
-Suggested that members with questions be encouraged to submit them to the Communications Team ahead of the next meeting, and/or be prepared to provide alternatives or friendly amendments to the proposal that will be under consideration. Agreed.
-As a follow-up to her presentation at the Feb. 7th meeting, Fireweed will reiterate at the next meeting, her proposal that SPUDS eschew the use of domestic animals and animal byproducts (including a small addition to the Basis of Unity statement)
NEXT MEETING(s): It was noted that Sundays might not be best for most people, and those who had suggested a weekend date were not in attendance this evening.
The next official meeting of the membership is scheduled for Monday, March 8th at 7 pm. The venue is yet to be confirmed (likely the Conservancy Room again, but stay tuned)
ALSO, several SPUDS members will visit the SPUDS patch briefly on Sunday, March 7th at 10 am to assess the field prior to decision-making at the meeting on Monday evening. Any other members interested are welcome and encouraged to attend. Bring large cardboard, mulch, seaweed if you have it.
-Rae has proposed that members remember to bring their own mug to meetings for refreshments.
Facilitator for March 8th meeting: Bob Vosburg
Adjourned: 9:30 pm. Thanks to Rae and Karl for apple juice, and to Fireweed for brownies.
Notetaker: Mike Nestor
AGENDA:
Old Business
New Business
Field Management
Next Meeting
FINANCIAL REPORT: by Mike
a. Balance (as of Jan. 31, ‘10) $352.67
-outstanding checks - $280.50 for potatoes - sent
-$40.00 for Back Hall rental (Feb. 7) - sent
-$15.00 for Conservancy Room rental (Feb 21) - needs signature
-outstanding deposit (memberships collected and awaiting deposit) -$25
Balance (after the above debits and credits are dealt with) $42.17
b. Memberships: 11 currently (other new and/or expected renewals are Bill Engelson, Vern and Wendy Wright, Lyndsey Jennings, David Graham, Katherine Hill )
[NOTE: as of the posting of these Minutes, 2 out of 5 are now paid, bringing the number up to 13 confirmed memberships for 2010]
c. Missing bank statements noted: from Jan. 08- March 09 (will cost $2.50 a piece to replace or a total of $35. Not a recommended expenditure at this time given our current balance, though the membership had previously OK’ed this expenditure.)
d. CVRD Grant-in-Aid: in progress. Reported that Herb, Charlie and Mike met Feb. 12 to discuss. Mike will complete and send. Financial questions raised about irrigation system. Mike will speak with Charlie and/or Veronica.
COMMUNICATIONS/OUTREACH:
a. an updated blurb describing SPUDS for the REDI Local Food Directory (deadline end of Feb) was read and adopted
b. a short piece for the Flagstone announcing space for new members in the co-op was read, tweaked, and adopted. (Flagstone early deadline for March has passed, but the editor said they would try to squeeze something in if they still have space)
c. information provided to Barb by Bruce Holden about his own potato growing methods, and passed on to the Communications Team via email through Herb, was shared with the group. This information has been added to former input from Bruce, and the list of other growers contacted in years past about their personal experiences and ideas around potato growing. Suggested that these notes be added to the SPUDS binder for access by the membership at any time.
d. Fireweed also delivered information pertinent to no-till potato growing that she had offered in support of Barb’s research at the last meeting. This will also be added to the binder in the library for access by those interested who do not use the internet.
e. Meeting Attendance: Discussion ensued about the cost of venue rental, given the small turnout at tonight’s meeting, and lack of advance notice from the majority of members missing. Of the various venues available for rent on the island, the Conservancy Room was determined to remain the most accommodating to the needs of all members. It was noted that the home of Susan Marie, and that of Ron and Sheila were also suitable for those with chemical sensitivities, when available.
It was suggested that proposed Agenda items for the next meeting be included in the email updates (that also provide the Minutes from the previous meeting). Plus a reminder that effective consensus process requires members to keep abreast of the Minutes for meetings they may have missed so that decision-making can both benefit from the input of everyone interested, and proceed in a timely fashion.
It was also agreed that the facilitator or co-facilitators for subsequent meetings should be determined before we adjourn each time, and that members take responsibility for contacting the communications team or next facilitator with any additional agenda items prior to the next scheduled meeting, whenever possible.
FIELD MANAGEMENT:
-Planting date: everyone present was in agreement that our potatoes be planted as early as field conditions would allow. Mid March was considered desirable, with the understanding that getting the crop to maturity as early in the summer as possible is an important water conservation measure.
-Given discussions at the Feb. 7th meeting about encouraging fossil fuel reduction, members commiserated at great length about how and where to prepare the field at large for planting both potatoes and cover crop. Mike addressed in detail, the three scenarios for field management that he, Charlie and Derrek had prepared and provided the membership for consideration back in January.
The possibility of hand-digging a currently pea-covered section of our 2010 field quadrant was raised by Karl. Given that bringing equipment onto the field necessitates waiting for it to ‘dry out’ sufficiently, Karl suggested that this might help prepare a section for planting sooner than might otherwise be possible. Concerns about the difficulty it might be for a tractor to disc most of the field while trying to avoid a small section were voiced.
It is agreed in principle that the membership proceed with Option B (introduced at our January 13th meeting as the most ideal scenario of the three presented for optimizing field fertility), with the understanding that if the group’s finances and the will of the membership precludes additional cover cropping and field work in the summer, that our plans simply be amended to reflect Option C. Please refer to the emailed Minutes of that meeting for all three maps. These didn’t transfer to our blog, so again, refer to the emailed minutes for THIS meeting to review the two options referred to here.)
The agreement in principle (above) will be presented as a formal proposal seeking consensus at the next meeting, so the membership can move forward with plans for the 2010 growing season ASAP.
- Rae to investigate cost of buckwheat, and sources of hay mulch. Bob, Fireweed and Mike to contact various islanders who might be able to assist with field preparation this spring, and to source hay for mulch, as well.
-Suggested that members with questions be encouraged to submit them to the Communications Team ahead of the next meeting, and/or be prepared to provide alternatives or friendly amendments to the proposal that will be under consideration. Agreed.
-As a follow-up to her presentation at the Feb. 7th meeting, Fireweed will reiterate at the next meeting, her proposal that SPUDS eschew the use of domestic animals and animal byproducts (including a small addition to the Basis of Unity statement)
NEXT MEETING(s): It was noted that Sundays might not be best for most people, and those who had suggested a weekend date were not in attendance this evening.
The next official meeting of the membership is scheduled for Monday, March 8th at 7 pm. The venue is yet to be confirmed (likely the Conservancy Room again, but stay tuned)
ALSO, several SPUDS members will visit the SPUDS patch briefly on Sunday, March 7th at 10 am to assess the field prior to decision-making at the meeting on Monday evening. Any other members interested are welcome and encouraged to attend. Bring large cardboard, mulch, seaweed if you have it.
-Rae has proposed that members remember to bring their own mug to meetings for refreshments.
Facilitator for March 8th meeting: Bob Vosburg
Adjourned: 9:30 pm. Thanks to Rae and Karl for apple juice, and to Fireweed for brownies.
Wednesday, February 17, 2010
MINUTES for Feb. 7th, 2010
Meeting was held in the Back Hall.
Members attending: Bob Vosburgh, Derek Takerer, Fireweed, Mike Nestor, Sheila Nopper, Veronica Timmons, Max Matilpi, Rae Eckel,Karl Goodwin, Bob Parsons, Ron Sakolsky, Barb Heywood-Jones,Herb Jones, Ron Dobie and Charlie Johnston (Co-facilitators), deNeen Baldwin (note taker)
Agenda:
1. Final discussion on details of the Basis of Unity including Consensus Decision
Making
2. Field Management: Seed Potatoes, Drainage Question
3. Finances: 2010 Cost Estimates, Bank Account, Membership, Grant-in-Aid
4. Member Presentations:
(i) Fireweed, advocating for animal byproduct-free growing in the SPUDS patch, and
(ii) Barb, on non-fossil fuel gardening
5. Next Meeting
1. Basis of Unity
At the January meeting, the Basis of Unity was adopted in principle. After some discussion and minor changes, we are happy to report that the Basis of Unity, including using the consensus method of decision making, was adopted by the co-operative.
This culminates several months of discussion and effort. Although we have been using consensus at our meetings for some time, it is good to establish common ground and it is essential to our continued progress. See the additional attachment for details.
2. Field Management:
Seed potatoes for this year’s planting were picked up by Max near Victoria and are being stored at Bob Parsons for the moment. If mice prove to be an issue, we may
have to make alternate arrangements. Concern was expressed at the lack of diversity in planting only one variety of potato; while realizing that for this year research showed this to be the best option, the group hopes for more diversity in future.
The issue of ditching to deal with the wet side of the field was discussed. Timing is key as the excessive water is only a problem in early spring; planting later in that area might resolve the issue, or other methods of planting. It was agreed to not dig ditches for the moment as the situation needs more research.
3. Finances:
Bob Vosburgh presented the following research on 2010 Cost Estimates:
Cover crop- clover $13/kilo 12 k/acre $160
Hay Mulch $5 per bale
Valve for Cistern $40
Wnter peas 22 k bag $80
Innocolant $6.00 kilo bag
Fall Rye 55 lb bag $31.99 2 bags per acres $64
Rye-pea blend $51.95 per bag $104
Seed potatoes 150 lb- $290 $290
Plow and rototilling
Mike reported:
the Old Balance (in our checking account as of December 31, 2009) as: $ 352.67
Outstanding bills as: $ 280.50 (for 2010 potatoes)/ and $ 40.00 (room rental for the Feb. 7th meeting)
an Outstanding Deposit of: $ 25.00 (family membership received)
providing a New Balance of: $ 57.17
NOTE: Not reported at the meeting, but requested by Mike as an addition to his financial report in the Minutes is the following:
Missing Bank Statements-- SPUDS is still missing the first 14 statements (from January, 2008 – February, 2009) for its bank account. Replacement copies can be obtained at the cost of $35.00 to (at $ 2.50 per statement.) Given current finances, Mike is not recommending this action be taken now, but reporting that these documents would be useful in helping clean up our accounting from 2008 and 2009.
Rae reported on the member survey she conducted by phone in order to determine which past members would be rejoining us this year, which indicated that we need to increase our 2010 membership to cover our costs. Our current membership, as of Feb. 7th, is 11 (10 family; 1 individual) Last year total membership was 20.
The Communications Committee will put together an article for the Grapevine and Flagstone to invite new members and update the community on our adopted Basis of Unity. The group agreed it would be great to have younger members with strong backs.
The price of membership was revisited to make it more accessible. We agreed to introduce a sliding scale, recommending Individual memberships be $15 and Family/Group memberships pay $25. It is important to convey that if someone is interested, not to let lack of money be a barrier to joining.
Grant In Aid: After discussing pros and cons of receiving money from the Regional District, the group authorized Charlie Johnston, Herb Jones and Mike Nestor to meet and fill out the application (and to use their names as nominal President/VP/Treasurer for purposes of this grant, due in late February). A copy of the document will be kept on file for future reference.
It was suggested that relying on grants was not in keeping with our sustainability tenet and that, at some point, the Co-operative needs to stand on its own without possibility of compromise. It was also suggested that because we’re “not there yet”, that the leverage of financial assistance in the short term could have long range benefits.Agreed that overall funding is a larger discussion for another time.
4. Presentations:
The speakers were afforded 10-15 minutes each, with discussion to follow.
Fireweed provided several reasons for SPUDS consideration concerning her proposal (Sept. 09) that the Co-operative eschew the use of manure (and other animal products) in the field.
She included environmental and ethical issues, highlighting inherent advantages in maintaining SPUDS as a stock-free growing opportunity and educational model, from both a local and global perspective.
Fireweed is happy to make a transcript of her presentation available to anyone interested who was unable to attend.
Barb spoke about sustainability, farming versus gardening, and the damage rototilling does to the soil.
When we discussed the Basis of Unity, Barb proposed using the term “gardening” rather than “farming” as she feels that the connotation of “farming” is that it legitimizes machinery used by the few for food for many. The membership present agreed to replace “farming” with “growing” where applicable, in the Basis of Unity.
Barb read an article which explained how rototilling works well initially but releases too many nutrients the first year which are leached over subsequent years; then the soil turns to dust. In the end, she says, rototilling is not sustainable.
In the discussion which ensued, concern was expressed about how those of us in our 50’s and 60’s and beyond, may or may not be physically able and/or willing to grow potatoes using hand tools only. The question of whether or not we would want to consider non-human animals as beasts of burden if fossil fuels are no more was also raised. Fireweed stated that her original proposal would be amended to included “animals”, as well as “animal manure and byproducts”, for clarification.
Both member presentations were intended for information and discussion at this meeting only, and so no decisions were made.
5. Next Meeting
Rae researched meeting places and the upshot is that the School Library is best for a standard 2 hour weeknight meeting at $5 per hour and the Conservancy room at the Old School would be best for a weekend meeting at $15 for a morning, afternoon or evening. These are venues suitable for those members with chemical sensitivities.
The next meeting will be held on Sunday, February 21st, at 7 pm at the Old School.
Members attending: Bob Vosburgh, Derek Takerer, Fireweed, Mike Nestor, Sheila Nopper, Veronica Timmons, Max Matilpi, Rae Eckel,Karl Goodwin, Bob Parsons, Ron Sakolsky, Barb Heywood-Jones,Herb Jones, Ron Dobie and Charlie Johnston (Co-facilitators), deNeen Baldwin (note taker)
Agenda:
1. Final discussion on details of the Basis of Unity including Consensus Decision
Making
2. Field Management: Seed Potatoes, Drainage Question
3. Finances: 2010 Cost Estimates, Bank Account, Membership, Grant-in-Aid
4. Member Presentations:
(i) Fireweed, advocating for animal byproduct-free growing in the SPUDS patch, and
(ii) Barb, on non-fossil fuel gardening
5. Next Meeting
1. Basis of Unity
At the January meeting, the Basis of Unity was adopted in principle. After some discussion and minor changes, we are happy to report that the Basis of Unity, including using the consensus method of decision making, was adopted by the co-operative.
This culminates several months of discussion and effort. Although we have been using consensus at our meetings for some time, it is good to establish common ground and it is essential to our continued progress. See the additional attachment for details.
2. Field Management:
Seed potatoes for this year’s planting were picked up by Max near Victoria and are being stored at Bob Parsons for the moment. If mice prove to be an issue, we may
have to make alternate arrangements. Concern was expressed at the lack of diversity in planting only one variety of potato; while realizing that for this year research showed this to be the best option, the group hopes for more diversity in future.
The issue of ditching to deal with the wet side of the field was discussed. Timing is key as the excessive water is only a problem in early spring; planting later in that area might resolve the issue, or other methods of planting. It was agreed to not dig ditches for the moment as the situation needs more research.
3. Finances:
Bob Vosburgh presented the following research on 2010 Cost Estimates:
Cover crop- clover $13/kilo 12 k/acre $160
Hay Mulch $5 per bale
Valve for Cistern $40
Wnter peas 22 k bag $80
Innocolant $6.00 kilo bag
Fall Rye 55 lb bag $31.99 2 bags per acres $64
Rye-pea blend $51.95 per bag $104
Seed potatoes 150 lb- $290 $290
Plow and rototilling
Mike reported:
the Old Balance (in our checking account as of December 31, 2009) as: $ 352.67
Outstanding bills as: $ 280.50 (for 2010 potatoes)/ and $ 40.00 (room rental for the Feb. 7th meeting)
an Outstanding Deposit of: $ 25.00 (family membership received)
providing a New Balance of: $ 57.17
NOTE: Not reported at the meeting, but requested by Mike as an addition to his financial report in the Minutes is the following:
Missing Bank Statements-- SPUDS is still missing the first 14 statements (from January, 2008 – February, 2009) for its bank account. Replacement copies can be obtained at the cost of $35.00 to (at $ 2.50 per statement.) Given current finances, Mike is not recommending this action be taken now, but reporting that these documents would be useful in helping clean up our accounting from 2008 and 2009.
Rae reported on the member survey she conducted by phone in order to determine which past members would be rejoining us this year, which indicated that we need to increase our 2010 membership to cover our costs. Our current membership, as of Feb. 7th, is 11 (10 family; 1 individual) Last year total membership was 20.
The Communications Committee will put together an article for the Grapevine and Flagstone to invite new members and update the community on our adopted Basis of Unity. The group agreed it would be great to have younger members with strong backs.
The price of membership was revisited to make it more accessible. We agreed to introduce a sliding scale, recommending Individual memberships be $15 and Family/Group memberships pay $25. It is important to convey that if someone is interested, not to let lack of money be a barrier to joining.
Grant In Aid: After discussing pros and cons of receiving money from the Regional District, the group authorized Charlie Johnston, Herb Jones and Mike Nestor to meet and fill out the application (and to use their names as nominal President/VP/Treasurer for purposes of this grant, due in late February). A copy of the document will be kept on file for future reference.
It was suggested that relying on grants was not in keeping with our sustainability tenet and that, at some point, the Co-operative needs to stand on its own without possibility of compromise. It was also suggested that because we’re “not there yet”, that the leverage of financial assistance in the short term could have long range benefits.Agreed that overall funding is a larger discussion for another time.
4. Presentations:
The speakers were afforded 10-15 minutes each, with discussion to follow.
Fireweed provided several reasons for SPUDS consideration concerning her proposal (Sept. 09) that the Co-operative eschew the use of manure (and other animal products) in the field.
She included environmental and ethical issues, highlighting inherent advantages in maintaining SPUDS as a stock-free growing opportunity and educational model, from both a local and global perspective.
Fireweed is happy to make a transcript of her presentation available to anyone interested who was unable to attend.
Barb spoke about sustainability, farming versus gardening, and the damage rototilling does to the soil.
When we discussed the Basis of Unity, Barb proposed using the term “gardening” rather than “farming” as she feels that the connotation of “farming” is that it legitimizes machinery used by the few for food for many. The membership present agreed to replace “farming” with “growing” where applicable, in the Basis of Unity.
Barb read an article which explained how rototilling works well initially but releases too many nutrients the first year which are leached over subsequent years; then the soil turns to dust. In the end, she says, rototilling is not sustainable.
In the discussion which ensued, concern was expressed about how those of us in our 50’s and 60’s and beyond, may or may not be physically able and/or willing to grow potatoes using hand tools only. The question of whether or not we would want to consider non-human animals as beasts of burden if fossil fuels are no more was also raised. Fireweed stated that her original proposal would be amended to included “animals”, as well as “animal manure and byproducts”, for clarification.
Both member presentations were intended for information and discussion at this meeting only, and so no decisions were made.
5. Next Meeting
Rae researched meeting places and the upshot is that the School Library is best for a standard 2 hour weeknight meeting at $5 per hour and the Conservancy room at the Old School would be best for a weekend meeting at $15 for a morning, afternoon or evening. These are venues suitable for those members with chemical sensitivities.
The next meeting will be held on Sunday, February 21st, at 7 pm at the Old School.
Sunday, January 17, 2010
Minutes fo January 13th, 2010
Meeting was held at Ron and Sheila’s house.
Members attending: Bob Vosburgh, Derek Takerer, Fireweed, Mike Nestor,
Sheila Nopper, Veronica Timmons,
Ron Sakolsky and Charlie Johnston (Co-facilitators),
deNeen
Agenda:
1) Cooperative Management:
Field Issues: Potato Seed Order, Field Management 2010
2) Committee Reports
Communications, Budget, Financial
3) Basis of Unity
4) Next Meeting
What to include:
- Basis of Unity and Consensus;
- information and discussion about growing potatoes without the
use of animals or animal byproducts in the field, as well as the
issue of fossil fuels
Potato Seed Order-
The amount of seed potatoes required depends on how much area of the field we intend to cultivate this year. Based on selling whatever we don’t use, Veronica ordered
150 pounds; in order to keep our books straight, it was proposed that the SPUDS cheque to Across the Creek Organics pay only for the potato co-op’s needs, rather than mixing in other purchasers. Both Fireweed and Veronica have been researching the type of seed potatoes available and Seglinde seems the only organic ones we can get at a reasonable cost which are not scab prone. So the group decided 150 pounds is the appropriate SPUDS order.
Field Management 2010-
Charlie, Derek and Mike met to discuss strategy on field use and Mike reported on their
findings. It was suggested that we adopt a 4 year Crop Rotation Plan by dividing the field into four quarters. The upper right quadrant, No. 1 (closest to the barn) would be planted in 2010, the upper left quadrant, No. 2 (closest to the driveway) would be planted in 2011. The lower right quadrant, No. 3 would be planted in 2012, and the lower left, No. 3 (closest to the gate) would be planted in 2013.
Each section is roughly 30 feet by 85 feet. It was determined that one section could offer the same amount of planting as we had last year by tightening up the rows.
The right side of the field is usually very wet in the spring. Discussion ensued on
the idea of creating a ditch to divert water and what that would entail. Using the upper
right quarter would work providing the wet is not overwhelming. The group agreed we would use a 4 year crop rotation plan.
(the maps made available to the membership on the email attachments do not translate to the blog)
Committee Reports:
Budget:
Mike listed the items for budget considerations which will determine what is possible this year:
1. Cover crop
2. Seed potatoes
3. Hay bales for mulching
4. Water – free fills?
5. Rototilling costs
6. Valve for cistern
7. Option B will cost more in cover crops and digging or rototilling
8. Winter Peas and innoculant
9. Irrigation piping status
It was agreed we needed a working group to research costs and bring the information back to the group. Bob Vosburgh volunteered for this task, with Charlie checking on #6.
Finances
Applications for the Grant In Aid program from the Regional District need to be in
in late February. Veronica will ask Herb to see if he will do it.
Communications:
Fireweed reported that deNeen, Sheila and Rae met informally to discuss the flow of information for the co-op, and the following was shared:
Notes of thanks for various contributions over the last year have been sent by Rae and Fireweed. Appreciations were noted.
deNeen proposed that Note taking for the meetings circulate to others in the group with an appointed backup from the communications committee to help and ensure it gets completed within a week to ten days. The group agreed.
Sheila will put together a binder of all SPUDS documents to be kept in the library as the free post is being overloaded. Veronica to pass on previous hard copies for this record.
Fireweed will provide additional info and photos also permanently archived on the blogspot.
deNeen and Rae will call existing members who have not paid their 2010 membership fees to determine if they would like to continue to be part of the co-op and also if they want to receive emailed information.
Basis of Unity:
It was proposed that at this meeting the group would tweak the draft statements, post the results through the blog and at the free post, and if there was no dissent, the Basis of Unity would be adopted at the next meeting. Charlie clarified that in the Consensus
method of decision making, when important decisions such as this are adopted at a meeting, it is adopted in principle but finally (formally?) adopted at the next meeting.
The group has adopted, in principle, the Basis of Unity. See the accompanying insert at the bottom of this post.
Next Meeting:
The Basis of Unity, including using the Consensus decision making process will be brought forward for ratification by the membership. For a refresher on consensus, visit the following- also accessible here on the SPUDS blogspot in the Links column (short excerpt in italics below)
What is consensus? http://www.seedsforchange.org.uk/free/consens
Consensus is a decision-making process that works creatively to include all persons making the decision. Instead of simply voting for an item, and having the majority of the group getting their way, the group is committed to finding solutions that everyone can live with. This ensures that everyone's opinions, ideas and reservations are taken into account. But consensus is more than just a compromise. It is a process that can result in surprising and creative solutions - often better than the original suggestions.
Proponents of non-fossil fuel use and animal free agriculture are asked to make a 10 to 15 minute presentation to inform members about their concerns. No decision on these matters will be made at this meeting.
The next meeting is proposed for Sunday, February 7th at
Monday, January 11, 2010
Next Meeting, Wed. Jan. 13, 2009
Just to confirm, there is no meeting date change for our next gathering. It will take place at the home of Ron and Sheila at 4062 A Wren Road, with Ron and Charlie co-facilitating.
Here are at least a couple of topics that will be on the agenda for sure:
Seglinde potato seed has been ordered, but your input is needed in regards to other seed potato options given limitations under discussion.
The development of field management plans for 2010 and beyond has begun. Mike, Charlie and Derek will be sharing several proposals they have put together for the membership's consideration.
Also, we will look at the Basis of Unity as it has evolved to date.
Everyone's input is valuable, so the cooperative can function as inclusively as possible with timely decision making. We've come a long way practising the consensus process model, building our basis of unity. Suggestions on how best to incorporate input from members unable to attend meetings they would like to as we move ahead into the next growing season are welcome.
Here are at least a couple of topics that will be on the agenda for sure:
Seglinde potato seed has been ordered, but your input is needed in regards to other seed potato options given limitations under discussion.
The development of field management plans for 2010 and beyond has begun. Mike, Charlie and Derek will be sharing several proposals they have put together for the membership's consideration.
Also, we will look at the Basis of Unity as it has evolved to date.
Everyone's input is valuable, so the cooperative can function as inclusively as possible with timely decision making. We've come a long way practising the consensus process model, building our basis of unity. Suggestions on how best to incorporate input from members unable to attend meetings they would like to as we move ahead into the next growing season are welcome.
Tuesday, January 5, 2010
SPUDS MEETING MINUTES
for Friday, December 11, 2009
Tonite’s meeting also doubled as a seasonal SPUDS celebration complete with tasty treats and refreshments. Thanks to Bob and Carol for hosting!
In attendance: Veronica Timmons, Herb Jones, Barb Heywood-Jones, Fireweed, Mike Nestor, Ron Dobie, Maxine Matilpi, Charlie Johnston, Bob and Carol Vosburgh, DeNeen Baldwin, Ron Sakolsky, Sheila Nopper, Derek Taneker
Minute Takers: DeNeen Baldwin and Fireweed
Facilitator: Ron Dobie
AGENDA :
1. Bookkeeping (update from Mike)
2. New Business
- (a) potato ordering (Veronica)
- (b) grant information (Fireweed)
-PARTY BREAK-
3. Basis of Unity – the Soil
4. Test for Consensus around Consensus Process Decision-Making
5. Next meeting details
……
1. Bookkeeping
Mike Nestor has replaced Corinne as a signatory for SPUDS bank account. Veronica and Brian Miles were the other two signatories according to bank records. Mike clarified that he is willing to assist with bookkeeping for SPUDS, but would like a team approach as he doesn’t have time to help with fundraising/grant applications, etc.
Mike received some of SPUDS receipts from Corinne, but we’re still missing 14 bank statements. Please see second email attachment if you are receiving these notes that way (or hard copy for those not on computer)for detailed report by Mike also advocating clear protocol on how expenses are authorized and greater transparency for SPUDS financial matters.
In short for the blogspot:
Bank Balance: $642.64
Owing: $239.47 (cover cropseed expense reimbursement)
$402.67 (expected balance after above payment)
11 members have paid their membership fees for 2010 so far. We had 22 paid memberships in 2009, up from 18 in 2008.
Cheques can now be written directly to SPUDS (OR Cascadia Food Security Project).
Fireweed proposed that Veronica receive reimbursement for her personal purchase of cover crop seed for fall planting, and that SPUDS adopt the policy of vetting future purchases through the group prior to expenditure. Consensus Noted.
It was also recognized by the members that advance budget planning is important.
2. New Business
(a) Potatoe Ordering: Veronica reported that the opportunity to order seed potato again through the same bulk purchase of certified organic seed we got in on last year, if we do it ASAP. Last season we purchased 150 pounds@ $157.50. Discussion determined that 2/3rd of what was ordered last year will likely be more than enough for the area suitable for planting in Spring 2010. Last year’s low Yukon Gold yield was noted. White Rose, Seglinde or Kennebec were suggested as preferred choices for the next planting. Interest in purple potatoes was raised, but Derek explained that it was in the best interests of soil health to avoid planting either red or purple skinned potatoes, given their propensity for scab and the evidence of some scab already in last year’s harvest. Veronica was mandated to go ahead and make the order since there would not be time for a group meeting for further discussion if we don’t want to miss the deadline for the shared order direct from Across the Creek Organics in Pemberton.
UPDATE: Since this meeting, Veronica discovered that only the Seglinde we want is available from this particular source, and is placing an order for 50 pounds of this one variety, leaving us the option of finding another type elsewhere if possible and the group wants more variety.
(b) Grant Availability: Fireweed reported news of a grant from the Investment Agiculture Foundation of BC for “development of sustainable agri-food sector”, with a Dec. 31st deadline for applicants. Veronica volunteered to research the grant, see if we would qualify if it looks useful, and make an application. It was suggested that if Veronica were to go ahead and fill out an application that anyone interested provide feedback before submission. Veronica agreed to make her findings known by Dec. 18th and Fireweed agreed to post relevant details on the blog if a grant application were to go foreward.
UPDATE: Veronica’s research determined that the grant in question was not applicable to SPUDS interests so no further action has been taken.
Discussion around the potential use of grant monies, brought up discussion about the need for a different type of attachment on the water tank, as requested by the Fire Department for greater ease of refill. Charlie Johnston volunteered to find out what the actual cost of this item will be and to report this to Veronica by the 20th, in case we want to reference the need for this item in any grant application.
It was noted that if sustainability is an important focus for SPUDS, then perhaps applying for grants contradicts this notion. Other thoughts suggested that taking selective advantage of appropriate financial assistance may help us reach that goal sooner than later. Members agreed that grant applications generally require good record keeping and budget outlines. With assistance from Derek, Mike and Charlie will come up with budget outlines for the group’s consideration at our next meeting in order to move ahead with planning for 2010 and beyond. Veronica’s timeline/task sheet will be helpful in developing some potential scenarios weighing both labour and financial resources.
PARTY BREAK!
Given that the original plan was to focus only on our Basis of Unity at this last meeting of 2009, it was agreed that tackling new business BEFORE our party was a great idea!
3. Basis of Unity: The Soil
Group work on this section concluded with Sheila Nopper volunteering to tighten up the wording further and forward to Fireweed for posting in the minutes here and on the blog.
Here it is:
SOIL (draft 3 – Dec 14/09)
Members will care for the soil by not using pesticides, toxins or any harmful substances on or in the soil [with consideration to COABC standards].
The soil will be amended, weeded, planted, and the crop harvested at the appropriate times on a continuing basis so as to improve the health, fertility, and tilth of the soil.
Any further needs or issues for the soil will be discussed and determined by the members.
Sheila has also provided a link to the COABC standards on line for general reference.
http://www.agf.gov.bc.ca/organics/organics_industry/section6.pdf
4. Charlie proposed that testing for consensus on the consensus process be deferred to the next meeting with more members hopefully in attendance. Fireweed asked if we wanted to do an informal temperature check on the topic with those present through a simple show of hands. This informal test showed unanimous support for the consensus model.
5. The next meeting is scheduled for Wednesday, January 13th, 7:00 pm. Susan Marie’s house was suggested as a possibility, with Ron and Sheila’s as backup.
UPDATE: the location is not confirmed as of January 4th, but should be shortly.
Charlie and Ron Sakolsky will co-facilitate.
OLD BUSINESS: Fireweed made a last minute proposal that some extra potatoes currently stored by Bob Vosburgh go to Mary Lang, as a small gesture of our appreciation for her introduction last fall to the consensus decision making model. Those present were in favour, and the potatoes have since been delivered and appreciated!
Tonite’s meeting also doubled as a seasonal SPUDS celebration complete with tasty treats and refreshments. Thanks to Bob and Carol for hosting!
In attendance: Veronica Timmons, Herb Jones, Barb Heywood-Jones, Fireweed, Mike Nestor, Ron Dobie, Maxine Matilpi, Charlie Johnston, Bob and Carol Vosburgh, DeNeen Baldwin, Ron Sakolsky, Sheila Nopper, Derek Taneker
Minute Takers: DeNeen Baldwin and Fireweed
Facilitator: Ron Dobie
AGENDA :
1. Bookkeeping (update from Mike)
2. New Business
- (a) potato ordering (Veronica)
- (b) grant information (Fireweed)
-PARTY BREAK-
3. Basis of Unity – the Soil
4. Test for Consensus around Consensus Process Decision-Making
5. Next meeting details
……
1. Bookkeeping
Mike Nestor has replaced Corinne as a signatory for SPUDS bank account. Veronica and Brian Miles were the other two signatories according to bank records. Mike clarified that he is willing to assist with bookkeeping for SPUDS, but would like a team approach as he doesn’t have time to help with fundraising/grant applications, etc.
Mike received some of SPUDS receipts from Corinne, but we’re still missing 14 bank statements. Please see second email attachment if you are receiving these notes that way (or hard copy for those not on computer)for detailed report by Mike also advocating clear protocol on how expenses are authorized and greater transparency for SPUDS financial matters.
In short for the blogspot:
Bank Balance: $642.64
Owing: $239.47 (cover cropseed expense reimbursement)
$402.67 (expected balance after above payment)
11 members have paid their membership fees for 2010 so far. We had 22 paid memberships in 2009, up from 18 in 2008.
Cheques can now be written directly to SPUDS (OR Cascadia Food Security Project).
Fireweed proposed that Veronica receive reimbursement for her personal purchase of cover crop seed for fall planting, and that SPUDS adopt the policy of vetting future purchases through the group prior to expenditure. Consensus Noted.
It was also recognized by the members that advance budget planning is important.
2. New Business
(a) Potatoe Ordering: Veronica reported that the opportunity to order seed potato again through the same bulk purchase of certified organic seed we got in on last year, if we do it ASAP. Last season we purchased 150 pounds@ $157.50. Discussion determined that 2/3rd of what was ordered last year will likely be more than enough for the area suitable for planting in Spring 2010. Last year’s low Yukon Gold yield was noted. White Rose, Seglinde or Kennebec were suggested as preferred choices for the next planting. Interest in purple potatoes was raised, but Derek explained that it was in the best interests of soil health to avoid planting either red or purple skinned potatoes, given their propensity for scab and the evidence of some scab already in last year’s harvest. Veronica was mandated to go ahead and make the order since there would not be time for a group meeting for further discussion if we don’t want to miss the deadline for the shared order direct from Across the Creek Organics in Pemberton.
UPDATE: Since this meeting, Veronica discovered that only the Seglinde we want is available from this particular source, and is placing an order for 50 pounds of this one variety, leaving us the option of finding another type elsewhere if possible and the group wants more variety.
(b) Grant Availability: Fireweed reported news of a grant from the Investment Agiculture Foundation of BC for “development of sustainable agri-food sector”, with a Dec. 31st deadline for applicants. Veronica volunteered to research the grant, see if we would qualify if it looks useful, and make an application. It was suggested that if Veronica were to go ahead and fill out an application that anyone interested provide feedback before submission. Veronica agreed to make her findings known by Dec. 18th and Fireweed agreed to post relevant details on the blog if a grant application were to go foreward.
UPDATE: Veronica’s research determined that the grant in question was not applicable to SPUDS interests so no further action has been taken.
Discussion around the potential use of grant monies, brought up discussion about the need for a different type of attachment on the water tank, as requested by the Fire Department for greater ease of refill. Charlie Johnston volunteered to find out what the actual cost of this item will be and to report this to Veronica by the 20th, in case we want to reference the need for this item in any grant application.
It was noted that if sustainability is an important focus for SPUDS, then perhaps applying for grants contradicts this notion. Other thoughts suggested that taking selective advantage of appropriate financial assistance may help us reach that goal sooner than later. Members agreed that grant applications generally require good record keeping and budget outlines. With assistance from Derek, Mike and Charlie will come up with budget outlines for the group’s consideration at our next meeting in order to move ahead with planning for 2010 and beyond. Veronica’s timeline/task sheet will be helpful in developing some potential scenarios weighing both labour and financial resources.
PARTY BREAK!
Given that the original plan was to focus only on our Basis of Unity at this last meeting of 2009, it was agreed that tackling new business BEFORE our party was a great idea!
3. Basis of Unity: The Soil
Group work on this section concluded with Sheila Nopper volunteering to tighten up the wording further and forward to Fireweed for posting in the minutes here and on the blog.
Here it is:
SOIL (draft 3 – Dec 14/09)
Members will care for the soil by not using pesticides, toxins or any harmful substances on or in the soil [with consideration to COABC standards].
The soil will be amended, weeded, planted, and the crop harvested at the appropriate times on a continuing basis so as to improve the health, fertility, and tilth of the soil.
Any further needs or issues for the soil will be discussed and determined by the members.
Sheila has also provided a link to the COABC standards on line for general reference.
http://www.agf.gov.bc.ca/organics/organics_industry/section6.pdf
4. Charlie proposed that testing for consensus on the consensus process be deferred to the next meeting with more members hopefully in attendance. Fireweed asked if we wanted to do an informal temperature check on the topic with those present through a simple show of hands. This informal test showed unanimous support for the consensus model.
5. The next meeting is scheduled for Wednesday, January 13th, 7:00 pm. Susan Marie’s house was suggested as a possibility, with Ron and Sheila’s as backup.
UPDATE: the location is not confirmed as of January 4th, but should be shortly.
Charlie and Ron Sakolsky will co-facilitate.
OLD BUSINESS: Fireweed made a last minute proposal that some extra potatoes currently stored by Bob Vosburgh go to Mary Lang, as a small gesture of our appreciation for her introduction last fall to the consensus decision making model. Those present were in favour, and the potatoes have since been delivered and appreciated!
Saturday, January 2, 2010
Meeting January 13, 2010
Happy New Year everyone! Our inaugral SPUDS meeting of the New Year is scheduled for Wednesday evening, January 13th. Stay tuned for location details, etc.
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